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Document Management System

Document Management System

The Infotronicx™ Document Tracking System is a flexible solution for nearly any organization that needs to track documents and materials assigned to a person or location. With a low cost of ownership, your return-on-investment is just a matter of weeks away! Know where your documents are and retrieve them quickly when necessary!

How to Use Document Tracking Software?

  • Setup each Employee with an ID to transfer and receive documents

  • Create Locations where materials can be located

  • Print barcodes for Locations and Employees

  • Use a mobile Handheld, or Web Portal to scan document transfers

  • performed

  • Download Inspection data to the host system and generate reports

How Do Transfer Items?

  • Scan the Employee or Location ID where the documents are located

  • Scan your document barcodes and material item barcodes

All insurance firms, law offices, government agencies, corporations, and many others can benefit from knowing where important documents are located. The challenge is making it easy to record when and where items are moved. Our Document Tracking System uses barcodes to identify employees, locations, and material items keeping costs low yet accuracy high. The user simply scans the employee or location barcode and then each document barcode being assigned. Documents can then be located quickly with a full chain of custody report available. Simple, effective, and quick to implement!

Infotronicx™ Document Tracking System can help you track where your documents and material items are quickly and easily!

Every organization has documents and materials that must be tracked until you no longer need the items. Our Document Tracking System gives you advanced flexibility within a simple easy-to-use solution! Both the Location Type and Item Type functions allow you to create any structure that matches how you run your business. Documents are then created, barcode labels printed, applied, and transferred to a location or employee! A complete chain-of-custody history is then maintained.

Features & Benefits

  • Manage item types and location types

  • Create item and location hierarchy

  • Unlimited user-defined fields

  • Chain of custody tracking

  • Transfer items to locations and employees

  • Set retention dates and intervals

  • Flag items as disposable after retention

  • Use quickly-identifiable icons

  • Enhanced employee access groups/levels

  • Generate reports

  • Integral barcode label designer

  • Wireless handheld ability


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