Document Management System
Updated: Sep 25
Document Management System
The Infotronicx™ Document Tracking System is a flexible solution for nearly any organization that needs to track documents and materials assigned to a person or location. With a low cost of ownership, your return-on-investment is just a matter of weeks away! Know where your documents are and retrieve them quickly when necessary!
How to Use Document Tracking Software?
Setup each Employee with an ID to transfer and receive documents
Create Locations where materials can be located
Print barcodes for Locations and Employees
Use a mobile Handheld, or Web Portal to scan document transfers
performed
Download Inspection data to the host system and generate reports
How Do Transfer Items?
Scan the Employee or Location ID where the documents are located
Scan your document barcodes and material item barcodes
All insurance firms, law offices, government agencies, corporations, and many others can benefit from knowing where important documents are located. The challenge is making it easy to record when and where items are moved. Our Document Tracking System uses barcodes to identify employees, locations, and material items keeping costs low yet accuracy high. The user simply scans the employee or location barcode and then each document barcode being assigned. Documents can then be located quickly with a full chain of custody report available. Simple, effective, and quick to implement!
Infotronicx™ Document Tracking System can help you track where your documents and material items are quickly and easily!
Every organization has documents and materials that must be tracked until you no longer need the items. Our Document Tracking System gives you advanced flexibility within a simple easy-to-use solution! Both the Location Type and Item Type functions allow you to create any structure that matches how you run your business. Documents are then created, barcode labels printed, applied, and transferred to a location or employee! A complete chain-of-custody history is then maintained.
Features & Benefits
Manage item types and location types
Create item and location hierarchy
Unlimited user-defined fields
Chain of custody tracking
Transfer items to locations and employees
Set retention dates and intervals
Flag items as disposable after retention
Use quickly-identifiable icons
Enhanced employee access groups/levels
Generate reports
Integral barcode label designer
Wireless handheld ability
Barcode document and file tracking system
Infotronicx Document Tracking System tells you where every document and file is, and who has it. Documents, employees and locations each get a barcode, and every transfer is recorded with a quick scan from a mobile handheld or the web portal.
It suits any organisation that moves important files between people and locations, including insurance firms, law offices, government agencies, pharmaceutical companies and corporations.
Key features
Employee and location IDs: set up each employee and storage location to send and receive documents.
Barcode labels: print barcodes for documents, employees and locations.
Handheld or web scanning: record transfers with a mobile handheld or the web portal.
Transfer records: each scan records who has a document and where it is.
Reports: download scan data to the host system and generate reports.
Low cost of ownership: a return on investment measured in weeks.
Frequently asked questions
What is a document tracking system?
Software that records where documents and files are and who holds them, by scanning barcodes each time a document moves.
How are document transfers recorded?
Scan the employee or location ID, then scan the document barcodes. The transfer is recorded straight away.
Can we use mobile devices?
Yes. Transfers can be scanned with a mobile handheld or through the web portal.
How do we get a demo?
Use the Demo Request button on this page or contact our team, and we will arrange a walkthrough for your requirements.